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Professional Year Program Administrator

A full time position has just become available at our Brisbane CBD Campus in Margaret Street. We are seeking a vibrant candidate with a proven track record of excellent customer service towards students and partners. Experience and a great understanding of reporting, and its importance, to professional bodies and management is also required.


Primary Objective:

• Liaise with PY students, facilitators, internal and external stakeholders
• Coordinate Student Pre-Enrolment Interviews
• Report to the Governing bodies – ACS and DHA
• Monitor student movements i.e. leave, transfers, deferrals
• Arrange makeup classes, ensuring compliance with Student Management Framework
• Manage Attendance Rolls
• Manage student completion and coordinate Graduations
• Identify opportunities to improve and streamline the effectiveness and efficiencies in the Admin process



• Preferably a minimum of 3 years experience in a related administrative role.



• Advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Excellent verbal and written communication
• Reliability and ability to meet deadlines
• The ability to work well in a team
• The ability to take initiative in making existing processes more efficient
• Proven track record as a person of integrity


Successful applicants require working rights in Australia, and will be subject to the relevant pre-employment checks.


If this sounds like you please fill up the form below and attach your cover letter and resume. Your application will be forwarded to our Principal Administrator – Jodie Heylen.

A message in regards to the COVID 19


Dear Staff, students and valued partners,


QIBA would like to take this time to let you know that our campuses are open and we continue to offer all classes. We have acted robustly to enact current COVID 19 guidelines and will continue to monitor this situation with upmost diligence.



While at QIBA, and before entering a classroom, please ensure you wash your hands with soap and water or hand sanitiser. Always be mindful of covering up if you sneeze or cough.



Just as we would normally ask of you, if you are feeling unwell, please side with caution and seek medical advice.


Our staff are equipped to handle any queries you may have and of course you are welcome to access our policies at

In the meantime please stay safe.


Warm regards

Jodie Heylen